Would you like to save a document that was created in Word as a PDF and then send it?
This has a wide variety of benefits: PDF files are smaller than Word files, can be opened on most operating systems (with the assistance of a variety of free tools), and, in contrast to Word files, almost never result in issues with regard to compatibility or format.
Word document (.doc) that is opened by the recipient with other versions of Word or tools such as OpenOffice, which is not the case most of the time; this can lead to format changes in the text.
When it comes to displaying images and fonts in Word documents, there are also sometimes complications. This can be frustrating. On the other hand, when you open a PDF file, it will always display the content in the same manner; the formatting from the original file will never be altered.
When it comes to sending a document to be printed, PDFs are by far the most convenient format to use. Because after printing the document, it will look exactly the same as it does when viewed in the PDF file. Your PDF file’s ability to be edited can also be restricted with a password, limiting unauthorized users’ editing capabilities to only specific edits or preventing them from making any changes at all.
In addition, you have the option of deciding who is allowed to access the file and print it. When compared to a Word document, a PDF file gives the user a great deal more control over how the file is displayed and how it is accessed after it has been downloaded.
You will be presented with a number of options for converting a Word document into a PDF file when you use SnapPDF.
Use the “Save As” function in Microsoft Word to save a Word document as a PDF.
Use Word’s “Save As” function, which can be found in versions 2007 and later of the program, to easily convert Word to PDF file. This function is built in. In the document that is currently open, select the “File” tab, and then click the “Save As” button.
After that, you’ll be able to adjust a few more settings, including: You can, for instance, optimize your PDF document in order to maintain the smallest file size possible. This is especially helpful if your preferred online tool or email service only permits uploads of a limited storage size, as this gives you more flexibility. Under the “Options” tab, you will also find the option to encrypt your PDF document.
If you have chosen this option, a new dialogue box will appear in which you can change the password. When you are finished, be sure to save the file. This method hardly requires any time at all and is more than adequate for the vast majority of users.
Nevertheless, there are only a few options to choose from in Word: By way of illustration, you can only use a password to protect the entire PDF file; you cannot lock specific functions within the file. In addition to this, the PDF file that is produced in this manner typically needs significantly more storage space than is required.
You should make use of a dedicated tool such as SnapPDF if you want to have more precise control over the final PDF document you create. If all you need is a straightforward method to transform Word documents into PDFs, then the function in Word that was just described should be sufficient for your needs.
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